Sales, stock, wholesale, production and billing usually live in different systems. Moda Lab Flow puts them in one place — designed around how apparel brands actually work, not around generic business processes.
Sales, stock, billing and production end up in different systems. The result is slow updates, missed information, and decisions made on incomplete data.
Information lives in different places, making every decision slower than it should be.
Manual processes increase stock errors, missed orders and production delays.
Teams spend hours re-entering the same information across multiple systems.
It's hard to know what's selling, what's in stock and what needs attention today.
Every module is a feature flag. Start with the two that hurt most, add the rest when you're ready — without migrating, re-training or re-buying.
Point-of-sale and retail orders, customer records, pop-up and trunk-show events, locations and price zones — the whole retail side in one place.
Buyer price lists, tiered and per-account pricing, and wholesale orders that stay in sync with your B2B storefront.
Online orders imported automatically and wholesale orders synced both ways, so nothing from the shop gets re-keyed by hand. Each online sale takes its stock once; a cancelled or refunded order gives it back.
Collections, styles, materials, colourways and sizes — with a structured SKU builder so every variant is coded consistently from day one, and a landed cost per variant in dollars, with the original currency and exchange rate kept alongside. Every variant names its supplier from one shared list, and your product team can import new lines — sizes included — without waiting on an admin.
Stock by named location — warehouses, showrooms, stores, even virtual pools — each with its own code and city, so every count is tied to a real place. Every sale, count and adjustment is a movement in a ledger that is never overwritten, so any number can be traced back to what changed it. Samples, press pieces, gifting and loans leave stock as their own kind of movement: a loan stays yours, shown as out on loan, until it comes back or is written off, with its own report by reason, units and cost, kept out of your sales figures.
Production requests to suppliers, progress updates, supplier work logs and employee records — so you always know what's being made and by whom. When the order behind an automatic request is cancelled, the request is withdrawn too. Each production lot keeps its own unit cost, carried onto every movement of its stock.
Sales reports by channel, product, location and period — exportable, and always drawn from the same data the team works in.
Your invoices and payment history on one screen, visible to whoever you choose, and paid online with PayPal. Every invoice shows its breakdown — modules, seats and last month's changes — and a missed month shows up first, with its own pay button. Always on, for every customer.
Order fulfilment, picking and shipping. In development — tell us how you ship and it shapes what we build.
Access is granted per module, per person — with a read-only or full-edit level and a scope that can be limited to a person's own records.
Full visibility across the business
Your team and what each person can access, locations, costs and performance in one workspace — and your invoices, paid online in a couple of clicks.
Keep everything under control
Inventory, stock movements, supplier activity, reports and daily tasks — without chasing updates across files and chat threads.
Sell faster from every channel
Create orders, manage clients, run events, apply discounts — and see stock update the moment the sale is closed.
Move production forward
Follow production requests, update progress and show the team what needs to be made, delivered or reviewed next.
When someone can see a record but not edit it, they can raise a change request instead of sending a message that gets lost. An administrator reviews it, approves it, and the change is applied with a trail of who asked and who signed off. Control without bottlenecks.
Moda Lab Flow connects directly to WooCommerce. Retail orders flow in automatically. Wholesale orders sync in both directions — so your back office and your storefront stop keeping separate books.
Every online order lands as a sale, line by line, with payment status and payment method mapped automatically — even when the shop only sends the parent product code. Stock is taken once, however many times the shop resends the order, and a cancelled or refunded order gives it back and drops out of your revenue.
B2B orders sync both ways, matched on SKU, so buyers and your team are never looking at different numbers. A status you set stays set — it doesn't bounce back from the shop.
A reconciliation screen sets your warehouse beside the shop, SKU by SKU, and flags what could oversell. Pushing stock to the shop is switched on once the two agree — never before.
PayPal and Fygaro are supported out of the box; card, transfer, cash and e-commerce payments are all recorded the same way.
Signed webhooks and API tokens mean the platform can talk to the rest of your stack when you need it to.
Structured, not improvised
The same SKU identifies the product in your catalogue, your warehouse, your webshop and your invoices. That single fact is what makes stock counts trustworthy.
We build software for fashion brands, and we don't trade in their data. Ever.
Your own installation and your own database — never shared with another customer, by design rather than by filter. Exportable whenever you ask.
Access is granted per module with read or full rights, and can be scoped so a person only sees their own records. Admins can only hand out rights that are theirs to give.
Change requests record who asked and who approved, so sensitive edits are never anonymous.
Every webhook is cryptographically verified. No unauthenticated endpoint touches your records.
Hosted in the EU with daily backups and a tested restore path — not a promise, a procedure.
If you leave, you leave with your data in an open format. We'd rather earn the renewal.
A 30-minute call on your workflow, not a generic slide deck. We tell you honestly if it's a fit.
We bring in your products, SKUs, clients and stock from the spreadsheets you already keep.
Switch on the modules you need, connect your webshop, and set who can see and change what.
Your team works in one place. New modules and features arrive without a migration project.
Most teams are operational within days, not months. Setup time depends on which modules you activate first and how much existing data needs to migrate. Book a demo for a timeline specific to your business.
They come with you. Products, variants, clients, price lists and stock levels are imported during setup — we do the mapping so your team doesn't retype anything. Your spreadsheets stay in your hands; they simply stop being the system of record.
Yes — that's how most brands begin. Each module is a switch. Start where the pain is, usually retail or product development, and turn on the rest when the team is ready. Nothing is re-implemented when you expand.
Directly. Retail orders import automatically and wholesale orders sync both ways. Products are matched on SKU — and when the shop sends only the parent product code, the size is worked out from the rest of the line — so the connection is only as good as your product coding, which is exactly why the SKU builder exists. Before your stock is ever pushed to the shop, a reconciliation screen compares the two SKU by SKU, so the shop only starts showing your numbers once you've agreed they're right.
Add people, grant them the modules they need, and set whether they can view or edit. There's no separate licence negotiation for a new sales assistant or a seasonal supplier. We'll walk you through how commercial terms work on the demo call.
Tell us. Moda Lab Flow is actively developed and shaped by the brands using it — several current features started as a customer request. If something is genuinely specific to you, we'll be straight about whether it belongs in the product or in a custom extension.
Your data sits in your own database, hosted in the EU, backed up daily. Access is controlled per module and per person, integrations are cryptographically signed, and sensitive changes leave an approval trail. We never sell, share or train on your data — and you can export all of it at any time.
No. Moda Lab Flow runs in the browser on laptops, tablets and phones — including on the shop floor and at trade shows. Updates arrive automatically; there is nothing for your team to maintain.
Book a 30-minute demo and we'll walk through your actual workflow — collections, channels, stock, production. No slide deck, no obligation.
Prefer to write first? info@modalabflow.com
